How To Make Hot Desking and Remote Working Work

Boost your business with flexible working

Flexible practices such as hot desking and remote working can help to cut costs, boost productivity, create stronger teams, and increase employee satisfaction.

The world of work has changed dramatically in recent years. Flexibility is the order of the day, and a growing number of organisations are adopting new and more agile ways of working, such as hot desking and remote working, enabling employees to work where, when and how they wish – with as few constraints as possible.

Organisations such as Essex Council Council have introduced hot desking and flexible working to help save money and retain the best staff, and this trend is set to continue as office spece becomes more expensive and agile working more common.

The benefits of hot desking

When implemented properly, these new ways of working can offer significant benefits to businesses. On a purely practical level, switching to hot desking makes better use of space, helping to increase efficiency and reduce office costs. However, it can also have a positive impact on the way in which people perform and interact with each other, encouraging higher levels of communication and collaboration across the organisation. What’s more, as this article points out, allowing employees to choose their own working patterns can help to create stronger teams and improve overall productivity levels.

The benefits of creating a flexible working environment are clear to see, but In order for hot desking and agile working to succeed in your organisation, there are some key things you need to keep in mind.

Careful planning

Introducing hot desking or remote working in your company requires careful planning and implementation. Getting the right technology in place is vital if you want to enable your employees to work from a location of their own choosing (either in or away from the office). For most organisations this will mean providing staff with portable hardware such as laptops, tablets and smart phones, and making the switch to hosted telephone systems and cloud computing.

Good communication

Another key thing to consider is how you will communicate these changes to your employees and prepare them for this new way of working. People can get very territorial about their working space, and making the switch to hot desking is a big culture change that can take a fair amount of adjustment. In order to minimise any uncertainty and frustration, give your employees plenty of notice of the changes, and be clear about how they will work in practice. It’s also worth spelling out why you are making the change, and the benefits it will bring, both to individual workers and the company as a whole.

Practical solutions

A lot of employee concerns can be eliminated with practical solutions. In these situations, one of the key complaints received from employees is often to do with a lack of dedicated storage space where they can keep personal and work-related items. This concern can be alleviated with secure storage lockers. With access to lockers, employees have somewhere where they can keep a company laptop and stationery or paperwork, enabling them to use any desk when they are in the office. It also offers a secure space in which to store company items when they do not wish to take them home. Today’s smart storage for offices come with in-built security features and real-time tracking data, that make it easier than ever to make the most effective use of your office space.

By carefully planning the transition to flexible working and taking your employees’ feelings into account, you can create a modern, flexible workplace that will help to take your business from strength to strength.

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