How to Professionally Utilise Your Resource Management Tools

Are You Getting the Most Out of Your Resource Management Software?

Having the right tools to properly manage resources is one thing. But it is also vital to make sure you are using them in the right way.

All the gear, but no idea. It’s a concept with which we are all familiar, in both our domestic and business lives. It is particularly so in this technological era in which there is a software solution for every problem, including ones we did not even know we were experiencing.

One type of software that has undeniable value to any business is the range of resource management tools that help you to manage, assess and allocate your business resources. Whatever sector your business operates in, it needs resources in order to deliver. A supermarket needs stocked shelves and checkout operators, a builder needs materials, plant and labourers, a healthcare centre needs medical staff, medicine and equipment. The list goes on and on.

Having the right tools to manage those resources saves time and money, while also increasing productivity and efficiency. It is a win/win, but any tool is only effective if it is used properly. By understanding the following principles, you will get the best value from the tools at your disposal.

Using the right tools

In years gone by, resources were managed using a combination of written notes, spreadsheets, wall charts and optimism. Keeping these up to date and visible to those who need to know is labour intensive at best, and practically impossible in practice. The first step, therefore, is to implement an enterprise resource management system that is fit for purpose. If the organisation handles multiple projects and shares resources across them, then it needs to encompass this multi-dimensional aspect.

Getting everyone onboard

It only takes one key person to decide they don’t want to use the resource management system because they are happier with their pocketbook, and everything will collapse. Change management is a complex topic in its own right, but suffice it to say that communication and tone from the top are vital. Also, make sure that those who are likely to be resistant are given the opportunity to get involved and contribute their opinions from the earliest stages.

Employing the 80/20 rule

A good resource management system will provide all sorts of data and metrics, more than you could have imagined, and these will provide thought-provoking insights. That’s great, but try not to get sucked down the rabbit hole spending time immersed in the minutiae. The 80/20 rule states that 80 percent of the outputs come from 20 percent of the inputs. From a resource management perspective, outputs means resource constraints and inputs means resources. Make sure you dedicate your focus appropriately.

Adopting a philosophy of continuous improvement

Nothing stands still in business, and that applies as much to resource management as anything else. Supply and demand patterns will be constantly shifting, along with the skills of your human resources and the technical capability of resource tools. Embrace the fact that resource management is always going to be a moving target and not something you can just set and forget. That way, you’ll be getting the very best value out of the resource management tools at your disposal.

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