Why It’s Time To Develop A New Business Database

business data

Ensure Your Systems Handle Modern-Day Data Effectively

Every business relies on its data management systems to operate effectively. How could yours be enhanced to improve efficiency and profitability?

Whatever kind of business you operate, you are certain to have some sort of system for logging customers, orders, suppliers, staff and all the other factors that feed into your organisation.

In days gone by, businesses relied on physical ledgers and registers, but these days you are more likely to use a number of spreadsheets to keep track of everything. Spreadsheets are fine as far as they go, and there will always be a place for them, just as pen and paper will never be completely superseded.

However, by taking the next step of database development, you can optimise both efficiency and data security, saving time and cost, and increasing the confidence of stakeholders all round.

Why a database?

Spreadsheets are ideal for logging, tracking and presenting a basic set of information, but it does not take long for them to become over-used and cumbersome. They can also become complex to use, and are far from user-friendly when it comes to preparing clear, intuitive and professional-looking reports.

In its essence, a database is underpinned by data held in spreadsheets that look very similar to those you might see in Excel. However, it has a far more intuitive user interface that allows you to enter data and produce a variety of reports quickly and easily, at the click of a button.

It has the added advantage of being significantly more robust and secure than a simple spreadsheet, meaning a reduced risk of data loss as well as the ability to specify user credentials and password protection to restrict access to those who really need it.

Off the shelf solutions

There are a variety of off-the-shelf database solutions out there. These have their uses, and are relatively quick and straightforward to install. The problem is that they are, by necessity, very generalised in nature. This means they will have all sorts of functions that you do not actually use, while lacking fields functionality and reporting structures that are really a necessity to your business.

Too often, the end result is time, money and effort expended on inelegant workarounds, which often involve data duplication. In the long run, you are likely to find that a bespoke database system built specifically for your business has far more benefits and none of the pitfalls of an off the shelf solution.

Bespoke database options

A bespoke database can bring far more flexible solutions than any off the shelf package. It will be designed specifically with your company in mind, with a view to meeting your specific business needs, and using the same terminology and language that you are used to.

Bespoke solutions are also scalable. An additional disadvantage of many off the shelf solutions is that you find yourself having to pay more and more for software upgrades and additional licences. Custom-built solutions, on the other hand, can grow and evolve in parallel with your business and do not present these limitations relating to users and licence costs.

Get ahead with a new database

Today’s business environment is more competitive than ever, and it is important to look at every available angle to gain a competitive edge.

By choosing the right business partner, you can leverage all the advantages and economies that a bespoke database can bring and keep your company at the front of the pack.

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